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Advisory Service

Cost Optimization & Vendor Benchmarking

Most organizations overpay for technology by 20–40%. We conduct a comprehensive audit of your telecom, cloud, SaaS, and infrastructure spend, then negotiate better terms — with no conflict of interest.

Technology spend audit
Vendor benchmarking and negotiation support
Contract optimization and renegotiation

Overview

Technology spend is one of the largest and fastest-growing line items on most organizations' P&Ls — and it's also one of the most poorly managed. Contracts are renewed on auto-pilot, pricing is never benchmarked against market rates, and vendors count on the fact that switching costs and inertia will prevent customers from pushing back.

The typical mid-market organization is overpaying for technology by 20–40%. That's not a theoretical number — it's what I see consistently across telecom, cloud, SaaS, and infrastructure contracts when I conduct a comprehensive spend audit. The savings are real, and most of them don't require changing vendors or platforms. They require knowing what the market rate is, and having a credible negotiating position.

As a vendor-neutral advisor with no financial relationships with any technology provider, I can give you an honest picture of where you're overpaying, what leverage you have, and exactly how to use it. I've helped clients recover millions of dollars in savings without disrupting their operations or relationships.

How We Work Together

1

Technology Spend Audit

Compile a comprehensive inventory of all technology contracts, invoices, and commitments — telecom, cloud, SaaS, hardware, and managed services. Map spend to business units and functions, and identify contracts that are up for renewal, over-provisioned, or redundant.

2

Market Benchmarking

Benchmark your current pricing against market rates for each vendor category. We use current market data, competitive offers, and knowledge of vendor pricing structures to identify where your pricing is above market and by how much.

3

Negotiation Strategy

Develop a negotiation playbook for each target vendor — including your leverage points, walk-away alternatives, and specific commercial terms to pursue. We prepare you to negotiate confidently, or conduct negotiations on your behalf.

4

Contract Optimization & Ongoing Governance

Execute negotiations and document the results. Establish a contract management calendar and governance process so future renewals are managed proactively — not reactively under time pressure that favors the vendor.

Key Deliverables

  • Comprehensive technology spend inventory and analysis
  • Vendor benchmarking report with market rate comparisons
  • Savings opportunity analysis with prioritization by ROI
  • Negotiation playbooks for target vendors
  • Post-negotiation savings documentation

Engagement Model

Spend audits typically take 2–4 weeks. Full engagements through negotiation execution typically run 6–12 weeks depending on the number and complexity of vendor relationships being addressed. Most clients recover more than the cost of the engagement in the first renegotiation cycle.